Executive Assistant Objective:
As Executive Assistant, you'll play a pivotal role in supporting senior leaders, enabling them to excel in their roles and drive the organisation forward. This fast-paced, collaborative environment offers a unique opportunity to work with stakeholders at all levels of the company.
The ideal candidate will be a super-organised and adaptable Executive Assistant, with great communication skills and strong technical proficiency. If you thrive in a challenging yet rewarding setting, this is the perfect opportunity for you.
Position Responsibilities:
What you’ll be able to do:
Executive and Shared Pool Support:
- Provide comprehensive administrative support to Credit Europe senior leaders as part of a shared administrative pool.
- Scope of support is focused on expense processing, scheduling key meetings involving multiple senior stakeholders, and coordinating domestic and international travel arrangements.
Business Continuity & Backup Support:
- Act as the primary backup support for the Executive Assistant to the CEO, Bank plc & EVP International during periods of annual leave or absence.
Event & Recognition Support:
- Provide administrative and coordination support for key corporate events, recognition programs, and business-wide initiatives as determined by the shared pool requirements.
Business Continuity Planning:
- Lead, prepare and review necessary documentation for the Executive Office Business Continuity Planning process.
Confidentiality & Discretion:
- Maintain the strictest confidentiality regarding sensitive information and organisational matters.
Relationship Management:
- Build and maintain strong, professional relationships with internal and external stakeholders at all levels.
Operational Flexibility:
- Undertake other administrative, operational, and project-based tasks as reasonably required to support the evolving needs of the Executive Admin Group and the wider executive team.
Qualification and Skills: What we’re looking for:
Proven Experience:
- Minimum 3-5 years of experience in an executive support or similar role, ideally supporting senior-level executives.
- Exceptional Organisational Skills: Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively under pressure in a fast-paced environment. Proficiency in prioritising tasks and managing time efficiently is crucial.
- Communication Prowess: Excellent written and verbal communication skills, with the ability to adapt your communication style to different audiences.
- Proactive & Adaptable: A proactive, solutions-oriented approach, with the ability to adapt quickly to changing priorities and new challenges.
- Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe and various virtual meeting platforms (e.g. Microsoft Teams).
- Professionalism & Teamwork: Professional demeanor, strong interpersonal skills, and the ability to work effectively both independently and as part of a team. A proven track record of handling confidential information with the utmost integrity and discretion.
- Education: Level 3 Diploma in Business Administration or Business Support, or equivalent experience.
- Behaviours: Strong performer in all categories (Excellence Collaboration Focus)
Additional Information:
** THIS POSITION IS CONFIRMED INSIDE IR35** Hybrid - 4 Days in Dunton and 1 at Home